FAQ

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  • Q1.How to add New User?

  • To add new users. Login with Admin - Go to Users and press N on the right hand corner.


  • Q2.How to change settings?

  • To change setting. Login with Admin - Go to Settings. Modify the setting required to be changed and click S to save.


  • Q3.How to enter Company information?

  • To enter Company Information. Login with Admin - Go to Company Information. Fill all the fields marked as * and click S to save.


  • Q4.How to add/edit Category?

  • Login with User - Masters - Category Master. To add press N and to edit/delete press on the selected category.


  • Q5.How to add/edit Brand

  • Login with User - Masters - Brand Master. To add press N and to edit/delete press on the selected Brand.


  • Q6.How to add/edit Sub Category Master?

  • Login with User - Masters - Sub Category Master. To add press N and to edit/delete press on the selected Sub Category.


  • Q7.How to add/edit Items?

  • Login with User - Masters - Item Master. To add press N and to edit/delete press on the selected Item.




    For new item, select Brand, Category and Sub Category from the tabs given on the right hand side.
    Enter Item code which can be the Bar code of the item or the Item id as in other ERP/Accounting software to Import/Export the data.
    Enter Tax % if specified TAX/VAT is to be charged in the Bill (Note: TAX/VAT will be charged in the Bill only if 'VAT Calculation in Bill' is selected in Settings.)
    Enter Discount % if specified discount is to be deducted in the Bill (Note: Discount will be calculated in the Bill only if 'Discount after Bill' is selected in Settings.).
    In Slab enter 1 - if the item qty to be entered while billing is in nos. 2- if the item qty to be entered while billing is in Kgs. While billing after selection of Item if slab 1 is selected then nos. from 1 to 50 are displayed for easy selection.
    If slab 2 is selected then Kgs. from 10g to 50Kg is displayed for easy selection.
    To add an image of the item select PIC and click the picture of the item, if you already have the image stored in your tab/mobile then copy the image in sdcard\prog\images folder and enter the image name.


  • Q8.How to add/edit Party?

  • Login with User - Masters - Party Master. To add press N and to edit/delete press on the selected Party. NOTE : The parties will be displayed in billing only if Party from Party Master is ticked in Settings.


  • Q9.How to do Sale Entry?

  • Login with User - Entry - Sale. Select the brand or category or the sub category to filter the items displayed in the middle. The items can also be filtered by entering the selected Item Code or Item name (min 2 characters) from the top. The items can also be filtered by selecting an Alphabet as shown in the image below.



    The items will display the name, image(if selected in Item Master). Note : The image will show only if 'Show images in Item selection' is selected in Settings. Stock of the item can also be shown if 'Display Stock also in Sale Entry' is selected in settings.



    After clicking on any item, a list of Nos. will be displayed if slab 1 in selected in Item Master. Select the no.of items. If a number is selected twice it will get added to the qty selected previously. viz. if 2 qty is selected previously and again 5 is clicked then the item selected will become 7. To select another item select < key at the bottom.



    After clicking on any item list of Kgs./Gms from 10gms to 100Kg will be displayed if slab 2 in selected in Item Master. Select the no.of items. If a number is selected twice it will get added to the qty selected previously. viz. if 25gms is selected previously and again 50gms is clicked then the item selected will become 75gms. To select another item select < key at the bottom.



    N - New bill.

    S - Save the Bill. It will ask for Cash / Party selection from Party Master (Note: Party selection from Party master will show only if Party from Party Master is selected in Settings.). If Cash party is selected then it will ask for Party Name which can be entered for reference purpose. All bills are first marked as Credit and can be marked as received by clicking on Pending or from Pending bills of Debtors.

    P - Print the bill. The bill will be printed using a Bluetooth printer.

    R - Receive the bill amount. Part receipt can also be generated. Receipt can also be made part in cash part in credit card, cheque etc. See image below



    H - Return to previous screen/menu.

    Rt.Chg. - The selling rates of the items can be changed by clicking this button. After clicking the button the text of the button will change to Stop, you can change the rates of as many items required until stop is clicked.

    Pending - Bills which are printed but not received are displayed over here.
    Generally this is for
    (a) any modification in bills before final receipt.
    (b) if any bill is half entered and again some additions/edit is to be done in the bill.
    (c) In case if order is entered and on the basis of order items are dispatched and finally the bill is printed with modifications in items dispatched as to rates, non delivery or change in item if any,
    (d) For Final receipt of bill.


  • Q10.How to do Purchase Entry?

  • Please refer to the Sale Entry procedure above.


  • Q11.How to check Stock and generate Purchase Order?

  • Please refer to the Sale Entry procedure above.


About Us

Softflow Systems is a leading company based in India. In over the years of operation we have successfully opened the doors to easy accounting systems for our customers in all fields. We provide user friendly softwares for one and all, be they stock and comodity brokers, ERP based solutions, Android based application, Manufacturing units, Supermarkets, Restaurants etc.


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Contact info

Softflow Systems Pvt. Ltd.
2nd Floor,Zal Complex
Residency Rd.,
Opp SJTI Complex,Sadar,
Nagpur-440001
(Maharashtra-India)

+91-9373103689, 9370967627

admin(at)softflowsystems.in